Alt + 5 on the numeric keypad (with NUM LOCK off) Select an entire table
Alt + Ctrl + 1 Characters and paragraphs – Apply H1 to selection
Alt + Ctrl + 2 Characters and paragraphs – Apply H2 to selection
Alt + Ctrl + 3 Characters and paragraphs – Apply H3 to selection
Alt + Ctrl + C Insert copyright symbol
Alt + Ctrl + D Insert endnote
Alt + Ctrl + F Insert footnote
Alt + Ctrl + Home This displays a grid of some useful shortcuts for you to click
Alt + Ctrl + I Print preview
Alt + Ctrl + K Characters and paragraphs – Start AutoFormat
Alt + Ctrl + L Working with fields- Insert a LISTNUM field
Alt + Ctrl + M Insert a handy comment
Alt + Ctrl + Minus Sign Insert an em dash (use numeric keypad)
Alt + Ctrl + N Draft view
Alt + Ctrl + O Outline view
Alt + Ctrl + P Print Layout view
Alt + Ctrl + Page Down Moving through documents – Take me to the end of the window
Alt + Ctrl + Page Up Moving through documents – Take me to the top of the window
Alt + Ctrl + Period Insert an Ellipsis
Alt + Ctrl + R Insert a Registered trademark symbol
Alt + Ctrl + S Split the document window (This is especially useful if you have a large document and would like to compare to sections of it – I was suitably impressed when I first heard of this little function!)
Alt + Ctrl + Shift + Page Down Extend the selection to the end of a window
Alt + Ctrl + Shift + S Show the Styles task pane
Alt + Ctrl + T Insert a Trademark symbol
Alt + Ctrl + Y Repeat a find search(after closing Find and Replace window)
Alt + Ctrl + Z Switch between the last four places in the document that you have edited
When working with tables, this will take you to the last cell in a row
Alt + F3 Show the “Create new building block” menu whilst text or object is selected
Alt + F5 Restore the Active Window
Alt + F9 When working with fields this will switch between all field codes and their results
Alt + Home When working with tables, this will select the first table in a row
Alt + Page Down Whilst working with tables, this will take you to the last cell in a column
Alt + Page Up Whilst working with tables, this will take you to the first cell in a column
Alt + PRINT Copy an image of the screen to Clipboard
Alt + Right Arrow Go forward a page
Alt + Shift + 1 When working with outline view, this will show all headings with the Heading 1 style
Alt + Shift + A When working with outline view, this will expand and collapse all text or headings
Alt + Shift + C or Alt + Ctrl + S This is handy when you want to remove the document window split
Alt + Shift + C Whilst reviewing documents, this will close the Reviewing Pane if it is open
Alt + Shift + D Whilst working with fields, this will insert a Date field
Alt + Shift + Down Arrow Whilst working with tables, this will select one row below the selection
Alt + Shift + E Edit a mail-merge data document
Alt + Shift + F Whilst using mail merge this will insert a merge field
Alt + Shift + F9 This will run GOTOBUTTON or MACROBUTTON from the field that shows the field results
Alt + Shift + I This will mark a table of authorities entry (citation)
Alt + Shift + K Whilst working with Mail Merge – Preview a mail merge
Alt + Shift + L Whilst in outline view, this will show the first line of body text or all body text
Alt + Shift + Arrow keys Using the arrow keys with Alt and shift enables you to do allsorts with a paragraph. You can change it’s position on a page with the up and down arrows, or change the styling using the up and down arrows. I particularly like this shortcut!
Alt + Shift + M Whilst working with mail merge this will print the merged document
Alt + Shift + Minus Sign Whilst in outline view, use this to collapse text under a heading
Alt + Shift + n Outline View – Show all headings up to Heading n
Alt + Shift + N Working with mail merge – Merge a document
Alt + Shift + O Mark a table of contents entry
Alt + Shift + P Working with fields- Insert a Page field
Alt + Shift + Plus Sign Outline View – Expand text under a heading
Alt + Shift + R Text and Graphics – Copy the header or footer used in the previous section of the documen
Alt + Shift + T Working with fields- Insert a TIME field
Alt + Shift + Tab Switch to Last Windo
Alt + Shift + Up Arrow Tables – Row up
Alt + Shift + X Mark an index entry
Alt + Tab Switch Window
Alt + the character code (on the numeric keypad) Inserting special characters – Insert the ANSI character for the specified ANSI (decimal) character code
Alt + X Inserting special characters – View the Unicode character code for the selected character
Ctrl + C Copy
Ctrl + F10 Maxmise or Restore Window
Ctrl + F12 or Ctrl + 0 Open
Ctrl + F6 Swith to Next Window
Ctrl + Left Arrow Move one word to the left
Ctrl + Right Arrow Move one word right
Ctrl + Shift + F6 Switch to Previous Window
Ctrl + Shift + Left arrow Select or Unselect one word to the left
Ctrl + Shift + Right Arrow Select or Unselect one word to the right
Ctrl + Shift + Tab Switch to previous
Ctrl + Tab Switch to next tab in Dialog box
Ctrl + V Paste
Ctrl + Y Redo
Ctrl + Z Undo
Ctrl + ‘ (single quotation mark), ‘ (single quotation mark) Inserting special characters – Single closing quotation mark
Ctrl + ‘ (single quotation mark), Shift + ‘ (single quotation mark) Inserting special characters – Double closing quotation marks
Ctrl + [ Characters and paragraphs – Decrease the font size by 1 point
Ctrl + ] Characters and paragraphs – Increase the font size by 1 point
Ctrl + ` (single quotation mark), Shift + ‘ (single quotation mark) Inserting special characters – Double opening quotation marks
Ctrl + ` (single quotation mark), `(single quotation mark) Inserting special characters – Single opening quotation mark
Ctrl + 0 (zero) Characters and paragraphs – Add or remove one line space preceding a paragraph
Ctrl + 1 Characters and paragraphs – Single-space lines
Ctrl + 2 Characters and paragraphs – Double-space lines
Ctrl + 5 Characters and paragraphs – Set 15-line spacing
Ctrl + A Extending Selections – Extend to include the entire document
Ctrl + B Characters and paragraphs – Apply bold formatting
Ctrl + Backspace Delete one word to the left
Ctrl + C Copy
Ctrl + D Characters and paragraphs – Open the Font dialog box to change the formatting of characters
Ctrl + Delete Delete one word to the right
Ctrl + Down Arrow Moving through documents – One paragraph down
Ctrl + E Characters and paragraphs – Switch a paragraph between centered and left-aligned
Ctrl + End Print Preview – Move to the last preview page when zoomed out
Ctrl + End Moving through documents – To the end of a document
Ctrl + Enter Inserting special characters – Page break
Ctrl + = Characters and paragraphs – Apply subscript formatting (automatic spacing)
Ctrl + F Search
Ctrl + F11 Working with fields- Lock
Ctrl + F3 Text and Graphics – Cut to the Spike
Ctrl + F9 Inserting special characters – Field
Ctrl + F9 Working with fields- Insert an empty field
Ctrl + G Go to a page, bookmark, footnote, table, comment, graphic, or other location
Ctrl + H Replace text, specific formatting, and special items
Ctrl + Home Print Preview – Move to the first preview page when zoomed out
Ctrl + Home Moving through documents – To the beginning of a document
Ctrl + Hyphen Inserting special characters – optional hyphen
Ctrl + I Characters and paragraphs – Apply italic formatting
Ctrl + J Characters and paragraphs – Switch a paragraph between justified and left-aligned
Ctrl + K Insert a hyperlink
Ctrl + L Characters and paragraphs – Left align a paragraph
Ctrl + Left Arrow Moving through documents – One word to the left
Ctrl + M Characters and paragraphs – Indent a paragraph from the left
Ctrl + Minus Sign Inserting special characters – en dash
Ctrl + N New document
Ctrl + O Open
Ctrl + P Print
Ctrl + Page Down Move to the next browse object (set in browse options)
Ctrl + Page Down Moving through documents – To the top of the next page
Ctrl + Page Up Move to the previous browse object (set in browse options)
Ctrl + Page Up Moving through documents – To the top of the previous page
Ctrl + Q Characters and paragraphs – Remove paragraph formatting
Ctrl + R Characters and paragraphs – Switch a paragraph between right-aligned and left-aligned
Ctrl + Right Arrow Moving through documents – One word to the right
Ctrl + S Save
Ctrl + Shift + * (only use * on main keyboard) Characters and paragraphs – Show nonprinting characters
Ctrl + Shift + < Characters and paragraphs – Decrease the font size
Ctrl + Shift + > Characters and paragraphs – Increase the font size
Ctrl + Shift + A Characters and paragraphs – Format all letters as capitals
Ctrl + Shift + C Characters and paragraphs – Copy formatting from text
Ctrl + Shift + D Characters and paragraphs – Double-underline text
Ctrl + Shift + Down Arrow Extending Selections – Extend to the end of a paragraph
Ctrl + Shift + E Reviewing Documents – Turn change tracking on or off
Ctrl + Shift + End Extending Selections – Extend to the end of a document
Ctrl + Shift + Enter Inserting special characters – Column break
Ctrl + Shift + F Characters and paragraphs – Change Font
Ctrl + Shift + F11 Working with fields- Unlock
Ctrl + Shift + F3 Text and Graphics – Paste the Spike contents
Ctrl + Shift + F7 Working with fields- Update linked information in a Microsoft Word source document
Ctrl + Shift + F8, and then use the arrow keys ; press Esc to cancel selection mode Extend a selection (or block)
Ctrl + Shift + F8, and then use the arrow keys ; press Esc to cancel selection mode Extending Selections – Select a vertical block of text
Ctrl + Shift + F9 Working with fields- Unlink a field
Ctrl + Shift + H Characters and paragraphs – Apply hidden text formatting
Ctrl + Shift + Home Extending Selections – Extend to the beginning of a document
Ctrl + Shift + Hyphen Inserting special characters – Nonbreaking hyphen
Ctrl + Shift + K Characters and paragraphs – Format letters as small capitals
Ctrl + Shift + Left Arrow Extending Selections – Extend to the beginning of a word
Ctrl + Shift + M Characters and paragraphs – Remove a paragraph indent from the left
Ctrl + Shift + N Characters and paragraphs – Apply the Normal style
Ctrl + Shift + N Outline View – Demote to body text
Ctrl + Shift + Plus Sign Characters and paragraphs – Apply superscript formatting (automatic spacing)
Ctrl + Shift + Q Characters and paragraphs – Change the selection to the Symbol font
Ctrl + Shift + Right Arrow Extending Selections – Extend to the end of a word
Ctrl + Shift + S Characters and paragraphs – Open Apply Styles task pane
Ctrl + Shift + Spacebar Inserting special characters – Nonbreaking space
Ctrl + Shift + T Characters and paragraphs – Reduce a hanging indent
Ctrl + Shift + Up Arrow Extending Selections – Extend to the beginning of a paragraph
Ctrl + Shift + V Characters and paragraphs – Apply copied formatting to text
Ctrl + Shift + V Characters and paragraphs – Paste formats
Ctrl + Shift + W Characters and paragraphs – Underline words but not spaces
Ctrl + Spacebar Characters and paragraphs – Remove manual character formatting
Ctrl + Spacebar Language Bar – Turn Chinese IME on 101 keyboard on or off
Ctrl + T Characters and paragraphs – Create a hanging indent
Ctrl + Tab Outline View – Insert a tab character
Ctrl + Tab Tables – Tab characters in a cell
Ctrl + U Characters and paragraphs – Apply an underline
Ctrl + Up Arrow Moving through documents – One paragraph up
Ctrl + V Paste
Ctrl + W or Ctrl F4 Close Window
Ctrl + X Cut
Ctrl + Z Text and Graphics – Undo
Delete Delete one character to the right
Down Arrow Moving through documents – Down one line
Down Arrow Tables – Next row
End Move to the end of an entry
End Full screen reading view – Go to end of document
End Moving through documents – To the end of a line
Enter Run the selected command
Enter Tables – New paragraphs in a cell
Esc Cancel Action
Esc Close a selected drop-down list
Esc Extending Selections – Turn extend mode off
Esc Full screen reading view – Exit reading layout view
F11 Working with fields- Go to next
F12 Save As
F2 (then move the cursor and press Enter) Text and Graphics – Move text or graphics once
F6 Move to another task pane – clockwise
F8 (press once to select a word, twice to select a sentence, and so on) Extending Selections – Increase the size of a selection
F8 + arrow keys; press Esc to cancel selection mode Extending Selections – Extend to a specific location in a document
F8 Extending Selections – Turn extend mode on
F8, and then press Left Arrow or Right Arrow Extending Selections – Select the nearest character
F9 Refresh
Hold down Shift and press an arrow key repeatedly Tables – Extend a selection to adjacent cells
Home Move to the beginning of an entry
Home Full screen reading view – Go to beginning of document
Home Moving through documents – To the beginning of a line
Left Alt + Shift Language Bar – Switch between languages or keyboard layouts
n, Enter Full screen reading view – Go to page n
Page Down Moving through documents – Down one screen (scrolling)
Page Up or Page Down Print Preview – Move by one preview page when zoomed out
Page Up Moving through documents – Up one screen (scrolling)
PRINT Screen – Copy picture of screen to Clipboard
Right Alt Language Bar – Turn Korean IME on 101 keyboard on or off
Shift + Down Arrow Extending Selections – Extend one line down
Shift + End Select form insertion point to the end of the entry
Shift + End Extending Selections – Extend to the end of a line
Shift + Enter Inserting special characters – Line break
Shift + F1 (then click the text with the formatting you want to review) Characters and paragraphs – Review text formatting
Shift + F10 Shortcut Menu
Shift + F10 Text and Graphics – When the building block is selected, show the shortcut menu that is associated with it
Shift + F11 Working with fields- Go to previous
Shift + F2 (then move the cursor and press Enter) Text and Graphics – Copy text or graphics once
Shift + F3 Characters and paragraphs – Change the case of letters
Shift + F5 Moving through documents – After opening a document, to the location you were working in when the document was last closed
Shift + F5 Moving through documents – To a previous revision
Shift + F6 Move to another task pane – counterclockwise
Shift + F8 Extending Selections – Reduce the size of a selection
Shift + F9 Working with fields- Switch between a selected field code and its result
Shift + Home Select from insertion point to the beginning of the entry
Shift + Home Extending Selections – Extend to the beginning of a line
Shift + Left Arrow Select or Unselect one character to the left
Shift + Left Arrow Extending Selections – Extend one character to the left
Shift + Page Down Extending Selections – Extend one screen down
Shift + Page Up Extending Selections – Extend one screen up
Shift + Right Arrow Select or Unselect one character to the right
Shift + Right Arrow Extending Selections – Extend one character to the right
Shift + Tab Move to previous option or option group
Shift + Tab Moving through documents – One cell to the left (in a table)
Shift + Tab Tables – Previous cell in a row
Shift + Tab Tables – Select the preceding cell’s contents
Shift + Up Arrow Extending Selections – Extend one line up
Tab Move to next option or option group
Tab Moving through documents – One cell to the right (in a table)
Tab Tables – Next cell in a row
Tab Tables – Select the next cell’s contents
The character code, Alt + X Inserting special characters - Unicode character for the specified Unicode (hexadecimal) character code
The slash (/) key on the numeric keypad Outline View – Hide/show character formatting
Up Arrow Moving through documents – Up one line
Up Arrow Tables – Previous row
